Are you the kind of person that cares about making a difference in the lives of all those who serve(d) in the Armed Forces for this great nation? If so, then you are exactly the kind of person we are looking for! Tee It Up for the Troops is currently hiring for an Office Assistant. Details regarding the position can be found below. Inquiries and resumes should be emailed to email@example.com.
Job Title: Office Assistant
Reports To: Director of Operations
Status: Non-Exempt, Part-time approximately 30 hours/week
Prepared Date: 10/2018
Military Veteran Status: Preferred
Location: Minneapolis, MN
Position exists to support the mission and goals of the national organization of Tee It Up for the Troops (TIUFTT). All actions and decisions must align with the overall mission to honor, remember, respect, and support all those who have served to protect our great nation.
This position will complete various office activities of TIUFTT by providing front and back office support. Maintains various inventories, completes documents and correspondence, manages phone, mail and its distribution, arranges shipments and secures travel requests. Position will be responsible for the efficient operation of the National Office.
Essential Duties and Responsibilities
85% – Primary liaison, within the National Office, to ensure efficient and effective operation of this office. Positively communicate with co-workers, visitors, and members of the Board. Support event requests for supplies and merchandise, manage warehouse, maintain inventory including storage of merchandise in the warehouse and the on-line store. Positively answer phones and properly direct inquiries. Open, sort and distribute mail daily, complete office shipments including merchandise/supplies for events. Maintain accurate Customer Relationship Management database. Prepare internal and external documents as directed including [Board and Grant Committee] meeting documents. Follow up on Grant applications. Work alongside Event Manager and manage assigned tasks to ensure events receive committed items. Responsible for scheduling meetings, appointments and managing travel especially event travel. This position will also assist the President and Director of Operations with key follow up tasks related to events, sponsorships, projects, Board members, warriors and other key constituents.
15% – Assist Event Manager, Warrior Veteran Coordinator, Bookkeeper, Event Leaders, Director of Operations and President with special requests and event activities as directed.
Effective oral, written and interpersonal skills, including the ability to positively communicate with event leaders, warriors, club managers, visitors, Board Members, vendors, sponsors, media, volunteers, and other team members of the National Office as well as the community at large.
Standard office environment, significant phone and computer work, occasional travel may be required with the ability to occasionally work non-traditional hours. Outdoor environment as needed for participation in events. Must be able to complete work with numerous interruptions. Ability to lift up to 50 lbs.
High school diploma and three (3) years’ experience in an administrative role.
Knowledge, Skills, and Abilities
Ability to work independently and be self-directed. Demonstrates initiative. Must also work effectively as part of a team. Ability to maintain a high level of confidentiality. Possesses the ability to establish credibility, trust, and partnership both within the organization and with outside partners. Professional phone etiquette. Proficient in Office 365 Suite PC skills. Experience with Salesforce a plus. Professional in dress, decisions, actions and interactions. Results oriented, with the ability to prioritize, work under pressure and meet deadlines.